September 13 membership Meeting

RRVE September 13th Membership Meeting Minutes

The board discussed the approval of June minutes, the upcoming elections, and community improvements. They highlighted efforts to improve property maintenance, address fire-related insurance issues, and establish a second emergency exit. The board also addressed drainage problems, with plans to clean culverts and coordinate with the county. Concerns about speeding and mail delivery were raised, with suggestions for better communication and enforcement. The financials showed a reduction in outstanding accounts to $20,900. The board emphasized the need for community involvement and support for ongoing projects.

Transcript

https://otter.ai/u/e8i2zrPyAoyAI4N45OoRoJIMI0w

Action Items

• [] Establish a second emergency exit/entrance for the community.

• [] Approach the county about putting in additional culverts to improve the road access.

• [] Work with Verizon to set up a cell tower in the Rainmaker area to improve communication.

• [] Investigate options for installing emergency sirens in the community.

• [] Coordinate with the Sheriff's Department to develop an evacuation plan for the community.

• [] Schedule a meeting with the local postmaster to address issues with package deliveries.

• [] Recruit new board members and committee volunteers from the community.

Outline

Approval of June Minutes and Election Announcement

• Speaker 1 calls for approval of the June minutes, which are accepted after a motion and second.

• Speaker 1 discusses the upcoming elections, noting that the current board has served for two years and has focused on community improvement and pride of ownership.

• Speaker 1 mentions the success of sending letters to non-compliant property owners and the pushback received.

• The board has also addressed issues related to disasters, fires, and insurance, working to reconcile with major insurance companies.

Community Responsibilities and Disaster Preparedness

• Speaker 1 emphasizes the importance of community responsibility and the board's fiduciary responsibility to the community.

• The board has established a committee to continue their initiatives and needs more community involvement.

• Speaker 1 discusses efforts to create a second entry/exit point for the community, including meetings with the Office of Emergency Services, the fire department, and local legislators.

• The board is working on establishing a second exit/entry point, including controlling a gate and coordinating with contractors for road improvements.

Communication and Emergency Preparedness

• Speaker 1 highlights the lack of communication during major fires, including no internet or cell service.

• The board has contacted Verizon to discuss setting up a cell tower in Rainmaker, but prefers to handle it independently.

• The board is considering installing sirens for emergency warnings and working with the Sheriff's Department on evacuation plans.

• Speaker 1 stresses the importance of being proactive rather than reactive in disaster preparedness.

Community Concerns and Safety Issues

• Speaker 5 suggests creating an emergency exit plan and conducting dry runs for evacuation.

• Speaker 1 confirms that the emergency exit plan is part of their ongoing efforts and should be completed within the next 30-45 days.

• Speaker 6 raises concerns about water runoff from neighboring properties causing damage during heavy rains.

• The board discusses potential solutions, including cleaning out culverts and coordinating with the county for road improvements.

Chicken Ownership and Community Support

• Speaker 5 introduces Mike, the committee chairman for the possibility of changing CCRs to allow chickens.

• Speaker 5 explains the benefits of chicken ownership, including keeping grass low to prevent fires and providing support among chicken owners.

• The board discusses the need for registered chicken owners to comply with CCRs and the importance of community support.

• Speaker 6 raises concerns about property owners building houses and the quality of construction, leading to a discussion on community standards and compliance.

Financial Updates and Accountability

• Speaker 2 provides an update on financials, noting a reduction in outstanding accounts to $20,900 and ongoing efforts to collect overdue payments.

• The board discusses the challenges of tracking down property owners and the importance of accurate address information.

• Speaker 1 mentions the need to increase HOA fees to cover expenses and the importance of community support for financial accountability.

• The board emphasizes the need for ongoing communication and involvement to address financial issues and ensure compliance.

Architectural Committee and Community Projects

• Speaker 9 reports on the architectural committee's activities, including handling deck additions, fences, and other projects.

• The board discusses a potential variance request for a manufactured home and the need for compliance with setback rules.

• Speaker 4 provides an update on the slash pickup schedule and the importance of keeping the community tidy.

• The board discusses the need for community involvement in board elections and the importance of having a diverse and active board.

Postal Service and Community Concerns

• Speaker 4 raises concerns about the postal service's ability to handle the volume of packages and the impact on community safety.

• The board discusses the need for better communication with the postmaster and the importance of addressing delivery issues.

• Speaker 7 shares personal experiences with mail delivery errors and the need for better accountability from contractors.

• The board emphasizes the importance of community involvement in addressing postal service issues and ensuring proper delivery.

Community Engagement and Future Plans

• Speaker 4 discusses the importance of community engagement and the need for more volunteers to support board activities.

• The board encourages residents to get involved and consider running for board positions based on their strengths and interests.

• Speaker 1 highlights the need for ongoing communication and support from the community to address various issues and ensure the success of ongoing projects.

• The board emphasizes the importance of community involvement in decision-making and the need for proactive measures to address future challenges.

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